A Letter to Suppliers

Suppliers:

According to the City of Springfield’s contract specifications, a preconstruction meeting covering special needs for the above mention contract took place Wednesday February 17, 2010.  As all of you know the project is being funded though the American Recovery and Reinvestment Act.  This being one of the first I have been involved in, I would first like to thank each of you for understanding the importance of getting this information back in a timely manner. To look on the bright side, for the amount of paper work needed at least, we all have work to complain about.  

The following information is needed for each material submittal;

1. With each submittal, it is required you fill out the attached Buy American Certification. (See Below) This certification must be attached or the submittal will be returned as non-compliant.

2. If you are supplying a unit that has several components to make up that unit and it has been put together in the USA, then certify that the unit (skid, control panel, etc) has been built in the USA, then attach a list of the items used to make up the complete unit with out the place of origin.

3. If any of you have units that are not American Made and have quoted them for this job you need to contact me immediately.

4. Ridge Hill Contractors, Inc. also has posted on their Web Site a copy of the Buy American Certification along with some most asked questions and answer.  This could help with any questions about if a unit could be classified as Buy American.  To find this information go to the Download Links below .

5. We will need the certification filled out and sent back to our office with the original signature before the submittal information can go forward.  The information on the Web Site is to assist you in filling out the certification.  You can print it out for your records and also E Mail it to our office but we are going to need the copy signed to go with your submittal, as soon as possible.    

As stated before, this is a lot of paper work, and we cannot afford to get behind.  We all have a job to do to get this project completed in a successful manner.  I do not need to spend time trying to get paper work back from you; it only takes away from the project.  As they stated in the meeting “No Paperwork equals No Pay Request” No Money!  It cannot show up late and it is not only going to hold your pay request but all involved with this part of the job.  I think it goes without saying but slow paper equals slow to no money.  We are trying our best to make the extra work as easy as possible.  We are expecting a quality project and are excited to work with all of you.  The mission is a safe and profitable job for all involved.  If you have any questions or I can be of any assistance, please do not hesitate call.

 

Doug Stanage

Ridge Hill Contractors, Inc.

President / Project Manager

417-725-2104 office

417-725-9454 fax

417-209-5060 mobile